The search is the easy part.
We find executive assistants and operations leaders across Latin America for founders who have run out of hours. Then we train them on your business and stay accountable for the work. Most firms hand over a résumé and disappear.
- Seat
- Executive Assistant
- Principal
- Founder & CEO, Series A
- Based
- Bogotá, Colombia
- Overlap
- 8 hours, US Eastern
- Filled in
- 9 days
Trained on the client stack before day one. Reviewed monthly, every month, for as long as she is in the seat.
Work with the founders worth it.
We place a small number of exceptional assistants and operations people with US founders who actually value them. One client at a time, in your time zone, paid in US dollars. We train you, back you, and stay in the relationship. You are not a résumé in a database here.
- Who we take
- 3 in every 100 who apply
- English
- C1, assessed on a live call
- Experience
- 4 years supporting leadership
- Paid in
- US dollars, monthly
- You get
- Training, cover, and a manager
We answer every application, including the ones we turn down. If it is a no, we tell you why.
We take six searches at a time, so every client has a named person accountable.
Most firms sell you a hire.
We answer for the work.
The industry is built to end at the offer letter. A recruiter finds a candidate, collects a fee, and the risk of onboarding, training, and performance quietly becomes yours. That is precisely where executive assistant hires fail, and it is the part nobody wants to own.
We built Rilare the other way around. The search runs with the rigor of an executive firm, and then it keeps going: training on your stack, written procedures, monthly reviews, coverage when your assistant is out, and a replacement the moment the fit changes.
Selection
A written scorecard before we source anyone, then live English assessment, work samples, and reference checks. Fewer than three in a hundred applicants reach your shortlist.
Training
Four weeks built around your tools, workflows, and preferences, so the person is useful in week one and independent by week four.
Documentation
Every recurring task becomes a written procedure owned by your assistant. Your operating knowledge stops living only in your head.
Performance
Monthly reviews against the scorecard, run by a Rilare manager who raises problems before you have to notice them.
Continuity
Coverage during vacation and sick leave, so the work does not stop when one person does.
Administration
Contracts, payments, and international compliance handled entirely by us. No payroll, no benefits, no cross-border paperwork on your side.
Two ways to work with us.
Same search, same standard. The difference is where our responsibility ends. Switch between them.
We run the search, then we run the relationship.
You direct the work. We own everything behind it: training, procedures, performance, payroll, compliance, cover, and replacement. If the seat stops working, that is our problem to solve, not yours.
- Our responsibility ends
- When you say so
- Replacement
- Any time, no fee
- Payroll & compliance
- Handled by Rilare
- Written scorecard built with you before sourcing
- Dedicated search across our Latin American network
- Live English assessment, work samples, references
- Shortlist of three to four, with written assessments
- Four-week structured training on your stack
- Written procedures for every recurring task
- A Rilare manager and monthly performance reviews
- Contracts, payments, and international compliance
- Coverage during vacation and sick leave
- Replacement at any point, no window and no fee
Quoted per search, billed monthly. No placement fee. You get an exact figure on the first call, before any work begins.
We run the search. You take it from the offer.
For teams with the bandwidth to onboard and manage in-house, and who simply need a far better candidate than the open market will hand them. The person reports to you from day one.
- Our responsibility ends
- At the signed offer
- Replacement
- Within 90 days
- Payroll & compliance
- Yours, we advise
- Written scorecard built with you before sourcing
- Dedicated search across our Latin American network
- Live English assessment, work samples, references
- Shortlist of three to four, with written assessments
- Offer guidance and contracting structure
- 90-day replacement guarantee
Quoted per search, billed monthly. No placement fee. You get an exact figure on the first call, before any work begins.
The hires that give leaders
their week back.
Every search runs to the same standard, whichever seat you are filling.
Executive Assistant
Calendar, inbox, travel, and gatekeeping for founders who have become the bottleneck for everything.
Operations Manager
Owns procedures, tools, and the day-to-day so the business keeps running when you step away from it.
Chief of Staff
A right hand for planning, priorities, and follow-through across every function of the company.
Personal Assistant
Work and life logistics handled with discretion, judgment, and complete reliability.
Project Coordinator
Keeps timelines, vendors, and deliverables moving without anyone having to be chased.
Administration & Finance
Invoicing, bookkeeping support, CRM hygiene, and reporting you can actually trust.
Figures reflect Rilare placements to date and are indicative rather than guaranteed. We will walk you through the underlying numbers on the call.
Anyone can say top 3%. This is the arithmetic behind it.
Eight stages, run by us, on every single search. Most candidates are gone by stage three. The ones you meet have survived all eight, and we can show you the notes from each one.
Sourced, not posted
We approach people who already hold the seat somewhere good. We do not run job ads and we do not shop a public database.
Written screen
A short written brief on a real scenario. It ends most applications, because writing clearly under ambiguity is the job.
Live English assessment
A call, not a test score. We listen for how they handle interruption, pushback, and a question they were not expecting.
Work sample
A paid exercise built from your actual stack: a messy calendar, a vendor thread, a reconciliation. We grade the judgment, not the speed.
Structured interview
The same questions, in the same order, scored against the scorecard we wrote with you before sourcing began.
References we choose
Two former principals, called by us, not by a form. We ask what went wrong at least once, and we listen to the pause.
Background and identity
Criminal, identity, and employment verification in their country of residence, before the shortlist reaches you.
Fit call with the principal
The last filter is you. We send three or four, with our notes and our reservations, and you decide who you want to live with.
What clients say.
Rilare placed a chief-of-staff-caliber assistant with us in nine days. She runs my calendar, inbox, and vendor operations better than hires I paid triple for.
We tried offshore twice and gave up on the time zone gap. Our Rilare operations manager works our hours, joins standups, and owns our procedures end to end.
The part I did not expect was the management. Someone else is responsible for her performance, and it shows. That is worth more than the search itself.
Clients named on request. We do not publish a logo wall without permission.
Answered plainly.
What is the difference between the two models?
Search & Placement ends when you hire. We run the search, vet the candidates, and hand over a shortlist, and from there the person reports to you and you manage them. Fully Managed continues after the hire: we train them on your systems, handle contracts, payments and compliance, review performance monthly, and replace them if the fit ever changes.
Why is there no pricing on the site?
Because a part-time administrative seat and a chief of staff are not the same search, and quoting one number for both would be dishonest. We take a limited number of searches and we give you an exact figure on the first call, before any work begins. Neither model carries a placement fee.
Why is it by application?
We run six searches at a time so that every client has a named person accountable for their placement. The application takes about two minutes and tells us whether we are the right firm for your situation. If we are not, we will say so and point you somewhere better.
Where is your talent based?
Across Latin America, including Colombia, Mexico, Argentina, and Brazil. Every placement overlaps US business hours and is assessed for professional English on a live call before you ever meet them.
How long does a search take?
You see a shortlist about seven days after the brief, and most clients decide within ten business days. Well-scoped roles move faster, and we will tell you honestly on the call if yours is likely to take longer.
What does the training actually include?
On Fully Managed searches we run a four-week onboarding: your tools and stack, your workflows and preferences, written standard operating procedures for every recurring task, and weekly reviews until the person runs without supervision. You do not have to build the onboarding yourself.
What if the fit is wrong?
Search & Placement carries a 90-day replacement guarantee. Fully Managed has no window at all. If a placement stops working at month four or month forty, we replace them and manage the transition so the work does not stop.
How do you handle confidential information?
Every placement signs an NDA and a confidentiality agreement before day one, and we align to your security requirements, including password manager use, device standards, and periodic access reviews.
If you are the assistant everyone relies on, we should talk.
We keep a small bench, not a database. Getting in is hard and staying in is easy, because we only send you where you will be treated well.
Supporting a founder, a partner, or a leadership team. Not general admin, and not a first job.
C1 or better. We assess it in conversation, not with a certificate, because that is how you will use it.
The work sample is deliberately messy. We want to see what you do when the instruction is incomplete.
This is a full-time seat with one principal. If you are looking for freelance volume, we are the wrong firm.
Join the bench.
One minute. We answer every application, including the ones we turn down, and we tell you why.
Apply for a search.
Three short steps, about two minutes. We reply within one business day with the right model for your situation, a realistic timeline, and an exact figure.
- A conversation, not a sales call
- An exact quote before any work begins
- If we are not the right firm, we will tell you
Prefer email? Write to info@rilare.com and we will reply the same day.